Brother Fax Machine 2440C User Manual

Before you can use the machine, you must set up the machine.  
Please read this “Quick Setup Guide” for proper set up instructions.  
Setup is Complete!  
To find the best solution for your problem or question, access the Brother Solutions Center:  
Keep this “Quick Setup Guide” and User’s Guide in a convenient place for quick and easy  
reference at all times.  
Version A  
 
Getting Started  
Carton Components  
Quick Setup Guide  
User’s Guide  
Test Sheet  
(USA only)  
Telephone Line Cord  
One Touch Labels  
Telephone Handset  
Accessory Order Form  
Magenta  
(LC41M)  
Yellow  
(LC41Y)  
Cyan  
(LC41C)  
Black  
(LC41BK)  
Ink Cartridges  
Carton components may differ from one country to another.  
Save all packing materials and the carton.  
1
 
Control Panel  
15  
14  
13  
12 11  
10  
1
2
3
4
5 6 7  
8
9
1. Message Center keys  
2. Ink key  
6. Menu/Set key  
7. Fax Resolution key  
8. Shift  
11. On/Off key  
12. One Touch keys  
13. Navigation keys  
3. Dial Pad  
4. Mode keys  
9. Start keys  
14. Liquid Crystal Display (LCD)  
15. Fax and Telephone keys  
5. Copy Options key  
10. Stop/Exit key  
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.  
2
 
Table of Contents  
3
 
Setting Up the Machine  
3 Pull out the paper support and unfold the  
Removing the Protective  
Parts  
paper support flap.  
1
Paper Support  
1 Remove the protective tape.  
Installing the Handset  
2
Paper Support Flap  
Use the paper support flap for Letter, Legal  
and A4 size paper.  
1 Connect the curled handset cord to the  
handset.  
4 Fan the stack of paper well to avoid paper  
jams and mis-feeds.  
Loading Paper  
3
5 Gently insert the paper into the paper tray  
print side down and top edge first.  
Check that the paper is flat in the tray and  
below the maximum paper mark.  
You can load up to 100 sheets of 20 lb paper.  
For more details, see “About paper” in  
Chapter 1 of the User’s Guide.  
1 Pull the paper tray completely out of the  
machine and remove the output paper tray.  
Make sure the paper side guides touch  
the side of the paper.  
Be careful that you do not push the paper  
in too far; it may lift at the back of the tray  
and cause paper feed problems.  
6 Put the output paper tray back on and push  
the paper tray firmly back into the machine.  
2 Press and slide the paper guide to fit the  
paper width.  
Paper Side Guide  
4
 
       
If you are sharing one phone line with an  
external telephone, connect it as shown  
below.  
Installing the Phone Line  
and Power Cord  
4
1 Connect the power cord.  
2 Connect the telephone line cord.  
Connect one end of the telephone line cord  
to the jack on the machine marked LINE  
and the other end to a modular wall jack.  
If you are sharing one phone line with an  
external telephone answering machine,  
connect it as shown below.  
For more details, see “Connecting an  
external device to your machine” in the  
Appendix of the User’s Guide.  
TAD  
TAD  
Warning  
The machine must be connected to a grounded/  
earthed plug.  
Since the machine is grounded through the power  
outlet, you can protect yourself from potentially  
hazardous electrical conditions on the telephone  
network by keeping the power switched on when  
you connect the Fax to a telephone line. Similarly,  
you can protect yourself when you want to move  
your machine by disconnecting the telephone line  
first and then the power cord.  
5
 
 
Setting Up the Machine  
4 Take out the ink cartridge.  
Installing the Ink  
Cartridges  
5
Warning  
If ink gets in your eyes wash them with water  
immediately, and if irritation occurs consult a doctor.  
1 Make sure that the power is turned on.  
The LCD shows:  
No Cartridge  
5 Carefully remove the bottom cap.  
2 Lift the scanner cover from the right-hand  
side of the FAX until it locks securely into the  
open position.  
DO NOT touch the area shown in the  
illustration below.  
Scanner Cover  
Opening  
If the cartridge cover comes off when you  
open the bag the cartridge will not be  
damaged.  
3 Remove the protective parts.  
Keep the ink cartridge in an upright position  
when you insert it into the slot.  
OK  
Do not throw away the protective parts.  
You will need them when you transport the  
machine.  
6
 
 
6 Press firmly down on the ink cartridge until  
the hook snaps over it, taking care to match  
the slot color (A) with the cartridge color (B),  
as shown in the diagram below.  
• DO NOT remove ink cartridges if  
you do not need to replace them.  
If you do so, it may reduce the ink  
quantity and the machine will not  
know the quantity of ink left in  
the cartridge.  
• DO NOT shake the ink cartridges.  
If ink stains your body or  
clothing, wash with soap or  
detergent immediately.  
• DO NOT insert and remove the  
cartridges repeatedly. If you do  
so, the ink may seep out of the  
cartridge.  
(B)  
• Brother strongly recommends  
that you do not refill the ink  
cartridges provided with your  
machine. We also strongly  
recommend that you continue to  
use only Genuine Brother Brand  
replacement ink cartridges.  
Using or attempting to use  
potentially incompatible inks  
and/or cartridges in your  
(A)  
OK  
7 Lift the scanner cover to release the lock.  
Gently push the scanner cover support  
down and close the scanner cover.  
machine may cause damage to  
the machine itself and/or it may  
result in unsatisfactory print  
quality. Our warranty coverage  
does not apply to any problem  
that was caused by the use of  
unauthorized third party ink and/  
or cartridges. To protect your  
investment and guarantee your  
print quality please continue to  
replace consumed ink cartridges  
with only Genuine Brother  
Branded Supplies.  
If Installshows on the LCD after you  
install the ink cartridges, check to make sure  
the ink cartridges are installed correctly.  
If you mix the colors by installing an ink  
cartridge in the wrong position, you must  
clean the print head by running several  
cleaning cycles after correcting the  
cartridge installation. (See “Cleaning the  
print head” in chapter 12 Troubleshooting  
and Routine Maintenance of the User’s  
Guide.)  
Once you open an ink cartridge, install it in  
the machine and use it up within six  
months of installation. Use unopened ink  
cartridges by the expiration date written on  
the cartridge package.  
The machine will clean the ink tube system  
for use for the first time. This process will  
occur only once, the first time ink cartridges  
are installed. The cleaning process will last  
approximately four minutes.  
The LCD shows:  
Preparing System  
Approx 4 Minutes  
7
 
Setting Up the Machine  
5 If all lines are clear and visible, press 1 on  
Print Quality Check  
the dial pad to finish the quality check.  
---OR---  
6
If you can see missing short lines, press 2  
on the dial pad and go to 6.  
1 After the cleaning cycle is finished, the LCD  
shows:  
OK  
Poor  
Set Paper and  
Press Start  
6 The LCD asks you if the print quality is OK  
for black and color. Press 1 or 2 on the dial  
pad.  
2 Make sure the paper is loaded in the paper  
tray.  
Press Color Start.  
The machine starts printing the PRINT  
QUALITY CHECK SHEET (only during  
initial ink cartridge installation).  
Black OK?  
1.Yes 2.No  
3 Check the quality of the four color blocks  
formed by the short lines printed on the  
sheet.  
After making your selection 1 (Yes) or 2 (No)  
for both black and color, the LCD shows:  
(BLACK/ CYAN/ YELLOW/ MAGENTA)  
Start Cleaning?  
1.Yes 2.No  
Print Quality Check  
1. Check the quality of the four-color blocks formed by the short lines.  
2. If all the short lines are clear and visible, the quality is acceptable. the quality is acceptable.  
Select (Yes). If you can see missing short lines, select (No) to begin the color cleaning process  
and follow the prompts on the LCD.  
Press 1 (Yes), the machine will then start  
cleaning the colors.  
After cleaning is finished, press Color Start.  
The machine starts printing the PRINT  
QUALITY CHECK SHEET again and goes  
back to step 3.  
Avoid touching the printed surface  
of the paper immediately after  
printing, the surface may not be  
completely dry and may stain your  
fingers.  
4 The LCD shows:  
Is Quality OK?  
1.Yes 2.No  
8
 
 
Setting the Date and  
Time  
Setting Your Station ID  
7
8
You should store your name and fax number to be  
printed on all fax pages that you send.  
1 Press Menu/Set.  
2 Press 0.  
1 Press Menu/Set.  
2 Press 0.  
3 Press 2.  
4 Enter the last two digits of the year on the  
dial pad, and then press Menu/Set.  
3 Press 3.  
4 Enter your fax number (up to 20 digits) on  
the dial pad, and then press Menu/Set.  
Year:2004  
(e.g. Enter 0 4 for 2004.)  
Fax:_  
5 Enter the two digits for the month on the dial  
pad, and then press Menu/Set.  
5 Use the dial pad to enter your name (up to  
20 characters), and then press Menu/Set.  
Month:03  
Name:_  
(e.g. Enter 0 3 for March.)  
6 Enter the two digits for the day on the dial  
pad, and then press Menu/Set.  
Refer to the following chart for entering  
your name.  
If you need to enter a character that is on  
the same key as the previous character,  
Day:01  
(e.g. Enter 0 1.)  
press  
to move the cursor to the right.  
7 Enter the time in 24-hour format on the dial  
pad, and then press Menu/Set.  
Press  
key  
One  
time  
A
D
G
J
M
P
T
Two  
times  
B
E
H
K
N
Q
U
Three  
times  
C
F
I
Four  
times  
2
3
4
5
6
7
8
9
2
3
4
5
6
S
8
Z
Time:15:25  
(e.g. Enter 1 5, 2 5 for 3:25 P.M.)  
L
8 Press Stop/Exit.  
O
R
V
Y
If you want to repeat input, press Stop/Exit  
to start from Step 1.  
W
X
For more details, see “Setting the Station  
ID” in Chapter 2 of the User's Guide.  
6 Press Stop/Exit.  
If you want to repeat input, press Stop/Exit  
to start from Step 1.  
9
 
   
Setting Up the Machine  
Selecting a Receive  
Mode  
Setting Up the Message  
Center  
9
10  
There are three possible receive modes: Fax Only,  
You must record an outgoing message in order to use  
Fax/Teland Manual.  
the Message Center mode.  
Do you want to  
receive a fax  
automatically?  
1 Record Message Center Outgoing  
Message (Msg Ctr Ogm).  
Manual  
No  
You control the phone line  
and must answer every call  
yourself.  
See “Recording Message Center Outgoing  
Message” in Chapter 7 of the User’s Guide.  
Yes  
Do you use the FAX  
for the fax use only?  
2 Activate Message Center mode.  
Fax Only  
The FAX automatically  
answers every call as a fax.  
Yes  
Press and hold  
LCD shows:  
until it lights and the  
No  
MC:Msg Ctr  
Fax/Tel  
TheFAX controls the line and  
automatically answers every  
call. If the call is not a fax, it  
will ring for you to pick up the  
call.  
Light  
If the Message Center Mode is ON, it  
overrides your Receive Mode setting.  
The built-in digital Message Center  
answers voice calls. If the call is a fax, you  
can receive a fax automatically.  
1 Press Menu/Set.  
2 Press 0.  
For more details, see “Message Center” in  
Chapter 7 of the User’s Guide.  
3 Press 1.  
4 Press or to select the mode.  
5 Press Menu/Set.  
Selecting Your  
Language (Canada only)  
11  
6 Press Stop/Exit.  
1 Press Menu/Set.  
For more details, see “Setup Receive” in  
Chapter 4 of the User’s Guide.  
2 Press 0.  
3 Press 0.  
4 Select your language (Englishor French)  
by using or , and then press Menu/Set.  
Language:English  
5 Press Stop/Exit.  
10  
 
     
Sending in the Product  
12 Registration and Test  
Sheet (USA only)  
Using the FAX as a  
13 Printer or for PC-FAX  
Send  
You can download the Brother Printer Driver and  
PC-FAX Send driver from the Brother Solutions  
Center for use with the FAX-2440C.  
Visit us at:  
1 Fill out the Product Registration and Test  
Sheet.  
Please download the Printer Driver first  
before connecting the machine to your  
computer with the USB cable.  
You must use an appropriate USB 2.0  
interface cable. If you don’t have it, please  
purchase a USB 2.0 interface cable that is  
no longer than 6 feet long (2 meters).  
Your machine has a USB 2.0 Full-Speed  
interface. This interface is compatible with  
USB 2.0 Hi-Speed; however, the  
2 Place the sheet face down in the Automatic  
Document Feeder.  
maximum data transfer rate will be  
12 Mbits/s. The machine can also be  
connected to a computer that has a  
USB 1.1 interface.  
Make sure  
Green.  
(Fax) is illuminated in  
3 Enter the toll-free fax number:  
1-877-268-9575.  
4 Press Black Start.  
You will receive a confirmation fax of your  
Product Registration.  
You can also register your product online  
using the On-Line Registration link from the  
installation CD-ROM or go to  
11  
 
   
Replacement Consumables  
Ink Cartridge  
Black  
(Standard)  
LC41BK  
Black  
(High Yield)  
LC41HYBK  
Magenta  
LC41M  
Yellow  
LC41Y  
Cyan  
LC41C  
12  
 
   
Trademarks  
The Brother logo is a registered trademark of Brother Industries, Ltd.  
Brother is a registered trademark of Brother Industries, Ltd.  
© Copyright 2004 Brother Industries, Ltd. All rights reserved.  
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its  
proprietary programs.  
All other brand and product names mentioned in this manual are registered trademarks of their respective  
companies.  
Compilation and Publication  
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest  
product descriptions and specifications.  
The contents of this manual and the specifications of this product are subject to change without notice.  
Brother reserves the right to make changes without notice in the specifications and materials contained herein and  
shall not be responsible for any damages (including consequential) caused by reliance on the materials presented,  
including but not limited to typographical and other errors relating to the publication.  
This product is designed for use in a Professional Environment.  
©2004 Brother Industries, Ltd.  
 
USA  
LF72110011  
 

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